How to Write a Learning Story: Step-by-Step Guide, Examples, and Free Template
Learning Stories in Reggio-Inspired Practice
Learning Stories are a widely used tool in Reggio-inspired practice, first developed in New Zealand’s Te Whāriki curriculum by Margaret Carr and Wendy Lee. They are narrative observations that capture meaningful moments in a child’s learning journey.
Written directly to the child in the teacher’s voice — always positive, encouraging, and reflective of the child’s perspective.
Highlight specific learning moments and connect them to the child’s individual goals and development.
Include teacher insights — weaving together observations, quotes, photos, and reflections into a rich narrative.
Shared with families who are invited to respond, adding their reflections to the story and strengthening the home–school partnership.
Displayed or saved in portfolios to create a lasting record of learning and growth.
Build trust and relationships by breaking down barriers between teachers and parents, affirming that both are partners in the child’s education.
Celebrate learning in real time, turning everyday classroom moments into meaningful stories of progress.
Ready to write your own Learning Story? Use this step-by-step guide, enjoy the examples below, and download our free template to support your process.
Step 1 - Write about the observation
Choose a moment that stands out — something surprising, meaningful, unusual, or especially touching. Write directly to the child, almost like a letter. Include what the child said or did (using quotes if possible) and how you felt observing it. Keep it positive and from the child’s perspective.
Tip: Begin with photos and brief notes taken during the moment. Pictures add richness and context to every Learning Story.
Step 2 - Why was this important?
Here is where your professional lens comes in. What learning do you see in this moment? Why is it significant? Draw from child development theory, professional readings, or learning standards to connect the child’s play to broader learning goals. This part helps families and colleagues see the depth of learning that’s happening.
Step 3 - What next?
What opportunities does this story open up for future learning? This section is about possibilities and planning — how you might scaffold skills, extend curiosity, or design new experiences that build on the child’s interests.
Step 4 - Add a title
Give the story a title that captures its essence. This usually comes naturally after the story is written. Be sure to sign your name — you are the author of this important narrative.
Step 5 - Parent Reflection
Leave space for families to respond. Whether through email, a written note, or contributions from relatives, these reflections enrich the story and strengthen the partnership between home and school.
Step 6 - Share with child/family
Provide a copy of the Learning Story to the child and family. Add it to a portfolio, display it in the classroom, or keep it in a special place where the child can revisit it. These stories are treasured reminders of growth and connection.
Examples of Learning Stories
Final Thoughts
Writing Learning Stories should feel joyful and meaningful. They are not just documentation — they are celebrations of children’s learning, voices, and potential. Through them, we strengthen relationships, deepen our reflections as teachers, and honor the everyday moments that shape a child’s journey.
If you’d like to dive deeper into documentation practices and see real classroom examples, our Reggio-Inspired Educator’s Course offers step-by-step guidance, tools, and inspiration to make Learning Stories an integral part of your teaching.
About the Authors:
Megan Haynes and Priscilla Patti are two highly experienced and qualified early childhood educators who are passionate about teaching in a Reggio-Inspired way. They firmly believe in its transformative power in early childhood education.The authors share firsthand accounts of their experiences utilizing the Reggio Emilia Approach in Fort Collins, Colorado.
